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Introduction to Project Management


Build capacity and capability to effectively participate in projects and lead small project teams.

Course Objectives

  • Promote a greater understanding of the key components of Project Management

  • Build and transfer ability, skills and techniques (competence) to participate in projects management and delivery.

  • Enhance capacity to successfully and meaningfully contribute to projects standards

  • Build skills and ability to identify and solve problems related to maintaining a project administration and documentation system

Critical Outcomes / Benifits

  • Understanding of the key components of project management.

  • Ability, skills and techniques (competence) to participate in different types of projects, with particular emphasis on participation in organizing, planning and controlling.

  • Ability and skills to act as a team leader in a small project environment with few resources.

  • Contribute to projects with realistic objectives being delivered on time and to the budget according to required quality

Competencies Developed

Knowledge gained

  • Definition of projects and project management

Skills developed

  • Contributing to setting realistic objectives

  • Contributing to scoping a project

  • Contributing to Risk Management

  • Contributing to establishing the Project Organisation

  • Understanding Project Planning Techniques

  • Contributing to Monitoring and Controlling

  • Contributing to Project Appraisal

  • Contributing to Quality Control

  • Contributing to Change Control

  • Project Administration

Principles and Values Promoted

  • Disciplined management with a focus on delivery of results

  • Team working, empowerment

  • Transparency and realism

Training and Development Methology

  • Presentation / Lecture

  • Facilitated Discussions

  • Individual and Group Work

  • Case Studies

  • Practical Exercises

Assessment Process

  • Individual and syndicate exercises during the course

  • Peer review and feedback

  • Action planning by participants

  • Follow up visits

Assessment Criteria

A demonstrated ability to:

  • Contribute to establishment of objectives, scoping of a project, designing an organizational structure, planning and control and ability to manage project administration.

Target Group

  • Organisation members and line functionaries appointed as project team leaders, project administrators or project team members.

Footnote: There is also a full five day Project Management course “Applying Project Management to Service Delivery” which covers similar ground but from a different perspective. The “Introduction to Project Management” course is designed for those participating in project delivery and implementation and project administration day-to-day context. The “Applying Project Management to Service Delivery” course is designed for those with overall responsibility of the project management and delivery.
In addition, there is also a two day Project Director’s course which also covers similar ground but from yet another perspective. The Project Director’s course is designed for those with overall responsibility / ownership of the project and resources being deployed. The directors are sometimes referred to as Project Board members or Project Sponsors.


Four days


Day I

Introduction to Projects and Project Management

  • Plenary Exercise – What is a project?

  • Difference between projects and ongoing work

  • Buzz group exercise – Why do projects fail? (Cause not effect)

  • Project Lifecycle

  • Projects versus Programmes

  • When/where to use projects

  • Essential components of Project Management

PRINCE & other Methodologies


  • Getting started

    • Starting a project

  • Introduction to Case Study and Scoping Exercise

  • Scoping exercise: Read brief and scope the “<NAME>” project

  • Feedback

  • The PID (Project Initiation Document)

  • Identifying and Managing Risk

  • Identification, Probability, Impact, Countermeasures, Contingencies and responsibility

Case Study exercise: Compile Risk Log of Project

Day 2


  • Project Organisation and Staffing

    • Getting the right project management structure

    • Directing, Managing, Supporting and Assuring

    • Team Working

    • Stakeholders / Consultation – How / Who

Case Study exercise: Organisation


  • Planning Principles

    • Why plan

    • Levels and types of plan

Planning - Product Based Planning

  • Product Breakdown Structures

  • Case Study

  • Feedback

  • Product Description

Case Study Exercise: Product Description (To be QR_ed – (Quality Reviewed) by lecturers)

  • Project Reporting

Day 3

  • Project Administration requirements

  • Configuration Control

  • Case Study Exercise

Planning - Refference to Critical Path Analysis (CPA)

  • Brief input on dependency networks

  • Critical Path Analysis (CPA) and Contribution to Estimating

  • Continued – Including desk exercises

  • Case Study exercise: Estimating

  • Demo of MS Project

  • Case Study Exercise: Drafting project documentation reference register

  • Project Stages

  • Case Study Exercise: Finishing the Plan – Stages, Resource Plan and Graphical Summa

Day 4


  • Management Controls – as a break during Case Study Exercises

  • Complete Case Study Exercises

  • Project Appraisal: The full Business Case

  • Worked Example of Business Case.

  • Change Control

  • Quality Management

  • Quality Review Technique

  • Quality Review Exercises – Prepare for review meetings

  • Procurement and sub-contractors relationships

  • Plenary feedback

  • Action Planning

  • Assessments

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